> This is Payabli documentation. For a complete page index, fetch https://docs.payabli.com/llms.txt — append .md to any page URL for lightweight markdown. For section-level indexes, query parameters, and other AI-optimized access methods, see https://docs.payabli.com/ai-agents.md # Create an autopay > Schedule automatic recurring payouts to vendors directly from their record in the Payabli Portal Autopays are recurring payouts that pay a vendor at a scheduled interval. Set an amount (or catalog item), a schedule, and a payment method once, and Payabli pays the vendor automatically at each occurrence. Pay Out autopays are schedule-driven only, and available for on-demand payables only. See [Understand Pay Out autopays](/guides/pay-out-autopays-overview) for how they compare to Pay In autopays and interact with managed payables. > **Note** > > The vendor's action menu calls this action **Add Subscription**, which opens the **Add Autopay** side panel. Payabli refers to the same feature as an autopay elsewhere in the portal, and as a payout subscription in the API. Every portal role except Viewer can create autopays. ## Create an autopay To create an autopay, start from the vendor record. > **Note** > > At the organization level, you can't create an autopay from the Pay Out *Autopays* report — start from the vendor record instead. At the paypoint level, you can also create one from the report by clicking **Create Autopay** at the top of the screen. #### Open the vendor record Navigate to **Pay Out > Vendors**, locate the vendor, and click the three-dot icon. Select **Add Subscription** to open the **Add Autopay** side panel. Because you're starting from the vendor's record, the vendor field is already filled in. ![Three-dot action menu on a vendor record with Add Subscription highlighted](/_fern-files/_img/5c6bf64c8e5319b52cb98c586ed6ffdfac04676f705729c2b0fb53210eab7fa1.webp) #### Enter the amount or select an item Enter the **Amount You Wish to Pay**, or search for a line item in your catalog instead. If Payabli can't find the item, select **Add a One-Time Item** to add it just for this autopay. If you would like to add it to the catalog for future use, select **Add Item to Catalog**. Whether you add the item as a one-time item or a catalog item, this locks the **Amount You Wish to Pay** field. ![Add Autopay side panel showing the Amount You Wish to Pay field and an item search dropdown with Add a One-Time Item and Add Item to Catalog options](/_fern-files/_img/8001e6e10c540f0d48d37131aaf778d5c984929668ac56568707bc08eb03517e.webp) #### Set the schedule Select a **frequency** and a **start date**. For the **end date**, pick a date in the calendar, or click **Until Canceled** in the calendar to keep the autopay running until you cancel it. The schedule summary reads "no end date" even while the **End Date** field is empty. Even so, **Select How Vendor Gets Paid** stays inactive until you pick a date or click **Until Canceled**. Pay Out autopays don't support a balance-driven option — every occurrence pays the same configured amount. ![Add Autopay side panel showing Frequency set to Monthly, a Start Date, and an End Date set to Until Canceled, with a summary reading Runs monthly with no end date](/_fern-files/_img/e66d6e6160f916638e7a04b8a018bf53b5d6c8c83eee010715957a1efa0332e3.webp) #### Enter bill details Search for an existing bill by number, or enter a new one — the bill number is mandatory. > **Note** > > Selecting an existing bill locks in its amount as the **Amount You Wish to Pay**, overriding whatever you entered in the amount step. If you enter a new bill number, the amount stays editable. Enter a **due date** — this is mandatory and independent of the autopay's frequency. Add any **notes** you want attached to each payment record in this autopay series. ![Add Autopay side panel showing a bill number search with a matching result, a Due Date field, and a Notes field](/_fern-files/_img/6774462e3fff12afd6f7eafa5cfd9313b0ff111b4338e9de8b36895168434bed.webp) #### Choose a delivery method Two buttons offer different ways to pay the vendor: **Send Vendor Link** and **Select How Vendor Gets Paid**. **Send Vendor Link** isn't available for autopays — sending a new link at every recurring occurrence would generate too many vendor links. Click **Select How Vendor Gets Paid** instead. ![Payment Delivery Method section showing a disabled Send Vendor Link button beside an enabled Select How Vendor Gets Paid button](/_fern-files/_img/6cac7bf6d81cf633bd870b3a201ae177c4301fdffcbb7984da8efebd036316cd.webp) #### Select a payment method Click **Select How Vendor Gets Paid**, then choose how to pay the vendor: **Virtual Card**, **Bank Account** (paid via ACH), or **Paper Check**. Virtual Card requires a remit email on file for the vendor — it's disabled until one is added. The panel also shows **Save as my default payment method**, but it doesn't apply to autopays. ![Add Autopay side panel showing Virtual Card (disabled, requires a remit email), Bank Account, and Paper Check payment method options, with a Save as my default payment method checkbox](/_fern-files/_img/4c9af4561e32e3c050915c431f0c89c4cca92070d00fc8de11b21c77bb954d33.webp) #### Schedule the payment Review the **Total Amount**, **Fee**, and **Net Amount**, then click **Schedule Payment** to continue. ![Review and Send Payment summary showing Total Amount, Fee, and Net Amount, with Back and Schedule Payment buttons](/_fern-files/_img/ee0322a6e8af2c44532b273a750cce34582fd9808667377ed1200b1b5f59774b.webp) #### Review and submit Payabli opens a review modal with the full autopay details. Click **Send Payment** to confirm and create the autopay. ![Review Payment modal showing the selected Bank Account payment method, payment details including account holder name, account type, routing number, and masked account number, and a Review section with Total Amount, Fee, and Net Amount, with Go Back and Send Payment buttons](/_fern-files/_img/9f20738913dfeffcf7178409a6db7445ddc4ddcf8d950cb411da426680538b10.webp) ## Related resources See these related resources to help you get the most out of Payabli. #### Prerequisites * **[Manage vendors (Portal)](/guides/pay-out-portal-vendors-manage)** - You create an autopay from a vendor's record, not from the Autopays report. #### References * **[Understand Pay Out autopays](/guides/pay-out-autopays-overview)** - Understand how Pay Out autopays automate recurring vendor payouts and connect to bills #### Related topics * **[Manage autopays](/guides/pay-out-portal-autopays-manage)** - View, edit, pause, resume, and cancel scheduled payout autopays from the Payabli Portal * **[Manage payout subscriptions with the API](/guides/pay-out-developer-payout-subscriptions-manage)** - Learn how to create, update, and delete automated recurring payouts to vendors with the Payabli API