# Manage bills in the UI

> Add and manage vendor bills in PayHub. Create bills, process payments, track payment status, upload bill records, and filter bills by status for efficient accounts payable management

<AudienceInfo audiences={['partners', 'merchants']} />

Bills are records of payments owed to vendors in Payabli. This guide explains how to manage bills in the Payabli UI.

To access the Bills screen, navigate to **Money Out > Bills**. This action opens the *All Bills* screen. This is where you can view and manage all bills to your organization that are in Payabli.

For each bill record, you can:

* View bill details
* Open the bill's Quick View panel
* View the vendor
* Check the bill's tracking status
* Download all bills
* Upload bill records

## View a bill

To view a bill from the UI, follow these steps:

1. From the *All Bills* screen, locate the bill, and click the three-dot menu in the **Actions** column.
2. Select **View Bill** from the menu.
   From here, you can see:
   * The bill's complete details
   * Payment options

For a less detailed view, or to see a bill summary without leaving the main screen, follow these steps:

1. From the *All Bills* screen, locate the bill and click the three-dot menu in the **Actions** column.
2. Select **Quick View** from the menu.
   From here, you can see:
   * A summary of the bill's pertinent information
   * The vendor's information, which you can edit in this panel

## Add a bill

You can add a bill either from the vendor record (see [Manage Vendors](/guides/pay-out-portal-vendors-manage)) or from the Bills screen. To add a bill from the Bills screen, follow these steps:

1. From the *All Bills* screen, click the **+** icon.
2. Enter the bill's details and select your preferred payment delivery method, either **Send vendor payment link** or **Select how vendor gets paid**. If you choose the latter, specify the payment method from the options listed.
3. Click **Send Payment Link** or **Send Payment** (the text will depend on your choice in step 3 above) to pay the bill, or click **Save Bill** to save the bill and complete it later.

## Pay a bill

To send a bill payment from the UI, navigate to the bill record then click **Send Payment** or **Send Payment Link** (depending on the option you selected under **Payment Delivery**) to send the payment.

To pay a bill from the vendor record, see [Pay a bill](/guides/pay-out-portal-vendors-manage#pay-a-bill) in the *Manage Vendors* guide.

## Cancel a bill payment

You can cancel a bill that hasn't started processing from the UI. To do so, follow these steps:

1. From the *All Bills* screen, locate the bill and click the three-dot menu in the **Actions** column.
2. Select **Tracking Status** from the menu. The bill opens in the transaction view.
3. Click the three-dot menu in the **Actions** column.
4. If the bill is in a status that can be canceled, you'll see the **Cancel Payment** option. Click this and follow the prompts to cancel the payment.

## View a bill's tracking status

To view a bill's tracking status from the UI, follow these steps:

1. From the *All Bills* screen, locate the bill and click the three-dot menu in the **Actions** column.
2. Select **Tracking Status** from the menu.

The bill will open in the Transactions view.

Learn more about [bill statuses](/guides/pay-out-status-reference#bill-statuses).

## Export and import bills

To download all bills from the UI, click the **Download** icon on the *All Bills* screen.

Your download will begin automatically.

To upload bill records from the UI, follow these steps:

1. From the *All Bills* screen, click the **Upload** icon.
2. Select your CSV file to upload.

<Note>
  Uploaded files must be in CSV format. To get a sample file in the format Payabli requires for importing, click **Download Sample Files (\*.csv)**.
</Note>

## Filter bills by status

To filter bills by status from the UI, follow these steps:

1. From the *All Bills* screen, click the status you're interested in above the list:
   * Active
   * Sent to Approval
   * Approved
   * In Transit
   * Paid
   * Not Approved
   * Deleted/Cancelled
2. To remove the filter, click the **Reset** icon.