Money Out Schemas

Because bills, batches, and payout transactions are processed at different cadences, they have statuses and events that are independent of each other. Between when a batch is funded, processed, and paid, the individual transactions within that batch will have different statuses.

This guide helps you understand the different payout transaction, bill, and batch statuses and how they work together.

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Transactions

Payouts to vendors move through various statuses before being fully settled. First, a payout is authorized. Authorized payouts must be captured to be added to a batch. A Captured status means a payment has been added to a batch, but isn’t processing yet. You can cancel payout transactions with an Authorized or Captured status, until the batch closes for processing at 5 PM Eastern Time.

When the batch runs, the payouts move to the Processing status. After the funds have been received from the merchant and a payment method for the vendor is confirmed, Payabli sends the payment and the status is Processed. When a recipient accepts the funds by either the ACH clearing, using the vCard or cashing the check, the status changes to Paid.

This flowchart shows how statuses typically flow. Hover over a status for more information.

Canceled status

Only those transactions in the Authorized or Captured status can be canceled.

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Batches and funding

Batches, also called payment groups, are collections of transactions gathered together to be processed at one time. Transactions can be captured or cancelled in a batch while the status is Open. When the status moves to Closed, the batch begins processing, and transactions can’t be cancelled or added to the batch.

When the batch status is Funded, the money has been received from the funding entity, which is typically the paypoint (merchant). After a batch is funded, the payouts are then sent to the vendors, and the batch status changes to Processed.

A batch has the Paid status when all transactions in the batch have a status of Paid. For more details, see the Paid entry in the Transaction statuses and events section.

This flowchart shows how statuses typically flow. Hover over a status for more information.

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Bills

Bills are invoices that vendors have submitted to you, expecting payment. Active bills are queued bills. When an active bill is captured, the status changes to In Transit, and the bill’s payout process starts. You can track the payout status separately from the bill, and when the payout status is Paid, the bill is also marked as Paid.

Bill Status

This flowchart shows how statuses typically flow. Hover over a status for more information.

Bill’s payout transaction status

When the bill has the In Transit (50) status, you can track the bill’s transaction payout status in the batch. See Payout transaction statuses for full details.

This flowchart shows how statuses typically flow. Hover over a status for more information.