Pay in transaction lifecycle
Because each money in transaction involves several parallel processes, Payabli provides different statuses you can track. This lets you monitor both the synchronous and asynchronous activities that a transaction is involved with.
Transaction lifecycle explorer
Use this tool to explore how the statuses change as a transaction progresses through its lifecycle.
Transaction Lifecycle
Click on any step to explore how different statuses work together throughout the transaction lifecycle.
Step 1: Transaction Authorized
A customer submits payment, the payment method is verified, and funds recognized but not yet taken.
Example
The following example showcases how the different money in statuses give a comprehensive view of an ideal transaction’s lifecycle, from initial sale to final settlement.
Making the transaction
A customer logs into the payment portal and submits their payment. The payment method is verified, and the transaction is authorized, meaning the funds are recognized but not yet taken. The TransStatus is Authorized (11).
The merchant captures the transaction, and the card is charged. The transaction status changes to Captured (1), securing the funds for the transaction.
The transaction status is considered final after the batch closes, and the TransStatus won’t change from Captured (1) except in rare circumstances. Now, the focus shifts to tracking other statuses.
Transaction status (TransStatus) represents the status of an individual payment in the system, providing a straightforward indication of whether the payment is approved, voided, declined, and so on.
Diagram: Money In Transaction Status Flow
This diagram shows how a transaction’s status progresses during payment processing:
- Starting state: Authorized (TransStatus 11) - Payment method verified, funds reserved but not captured. BatchStatus 0 (Open), SettlementStatus 0 (Pending)
- Action: Merchant captures the transaction via API or auto-capture
- Result: Status changes to Captured (TransStatus 1) - Funds secured for transaction
- Final state: TransStatus remains 1 after batch closes (becomes permanent), BatchStatus and SettlementStatus remain 0
Batching transactions for processing
The payment, along with others submitted that day, are grouped into a batch for processing, and the BatchStatus is Open (0). At this stage, TransferStatus is Pending (0).
At the cutoff time, the batch that contains the payment is closed and the BatchStatus changes to Closed (1). The batched transactions are verified, and are prepared for the next steps. TransferStatus and the transaction’s SettlementStatus should now both be In Transit (1).
Batch status (BatchStatus) tracks a group (batch) of transactions, which are multiple payments being processed together.
Diagram: Money In Batch Status Flow
This diagram shows how batched transactions progress through the processing pipeline:
- Starting state: BatchStatus 0 (Open) - Transactions are grouped for processing. TransferStatus 0 (Pending), TransStatus 1 (Captured), SettlementStatus 0 (Pending).
- Trigger: Batch cutoff time reached (usually end of business day)
- Action: System closes the batch and verifies all transactions
- Result: BatchStatus changes to 1 (Closed) - Batch ready for settlement
- Concurrent updates: TransferStatus and SettlementStatus both change to 1 (In Transit)
- Final state: BatchStatus 1, TransferStatus 1, TransStatus 1, SettlementStatus 1
Moving the money
The transfer process starts, with funds leaving the payment processor’s account and heading to the recipient’s account. The TransferStatus and the transaction’s SettlementStatus both change to Transferred (2).
When the funds are deposited into the recipient’s account, the TransferStatus and the SettlementStatus both change to Funded (3).
Once a payment reaches the ‘transferred’ status, you can typically expect the funds to appear in your bank account within 1-2 business days.
Transfer status (TransferStatus) monitors the actual payment transfer to the recipient’s bank account.
Payment funding status (SettlementStatus) helps track an individual transaction’s progress through the settlement process, monitoring the journey of the funds.
Diagram: Money In Transfer Status Flow
This diagram shows how funds move from the processor to the recipient’s bank account:
- Starting state: TransferStatus 2 (Transferred) - Funds have left the payment processor’s account. BatchStatus 1 (Closed), TransStatus 1 (Captured), SettlementStatus 2 (Transferred).
- Action: Bank processes the transfer and deposits funds into recipient’s account
- Result: TransferStatus changes to 3 (Funded) - Money available in recipient’s account
- Concurrent update: SettlementStatus also changes to 3 (Funded)
- Final state: TransferStatus 3, BatchStatus 1, TransStatus 1, SettlementStatus 3
Next steps
Learn more about Pay In statuses.
