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Manage Pay Out transactions (Portal)

Filter and export transaction data, and capture, cancel, and manage individual payout transactions in the Payabli Portal
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Applies to:PartnersPaypoints

Access your Pay Out Transactions report at Pay Out > Reports > Transactions. The report lists all payout transactions for a specified period, with a summary of the total count and amount. Partners use the report to monitor payout activity across their entire organization. Merchants use it to manage individual payouts — including capturing, canceling, and reissuing them.

Customize reports

Use columns, filters, and saved views to control what the report shows.

Customize the report view

Add columns when you need details beyond the default view, such as when reconciling a batch or building a targeted export. Click Columns, select the columns you want, and click Save. If your organization or paypoint uses custom fields, those appear here as additional options.

  • Vendor Name
  • Payment ID
  • ACH Trace Number
  • Lot Number
  • Organization Name & ID
  • Paypoint Legal Name & ID
  • Paypoint DBA Name
  • External Paypoint ID
  • Batch Number
  • Vendor ID
  • Account Number
  • Vendor Number
  • Tax ID
  • Email Address
  • Phone Number
  • Billing Address
  • Remit Email Address
  • Remit Address
  • Bill Number
  • Date Created
  • Type
  • Payout Program
  • Status
  • Last Event
  • Check Number
  • Net Amount
  • Fee
  • Total Amount
  • Source
  • Last Updated On
  • Payment Provider
  • Notes

Filter transactions

Filters let you narrow the report to show only the transactions that match specific criteria. Use them to locate a particular payout, isolate transactions by vendor or date range, or focus on a specific status.

To filter rows, click Filters, then filter by any column — payout details, vendor, payment method, dates, amounts, status, or custom fields.

Filters in this report work like this:

  • For fields that accept multiple selections, the filter uses OR logic: selecting two statuses returns transactions matching either status.
  • For string fields, unquoted text matches partially. For example, filtering the vendor name with Smith matches any vendor whose name contains that string. Wrap a value in quotes for an exact match: "Smith Plumbing" returns only that vendor.
  • Some string filters also offer an Exclude values toggle, which inverts the filter — returning all transactions except those matching the value you entered.
To learn what each status means, see Pay Out statuses.

Save a custom transactions report

Once you’ve set up a filter combination you want to reuse, you can save it as a named view. Saved reports let you return to the same filtered state without reconfiguring filters each time.

To access a saved report, click the dropdown beside Transactions. Select your report from the list of saved reports.

Export transaction data

To export a transaction report:

  1. Select a saved report or customize your report to present the data you’re interested in.
  2. Click Export.
  3. Select any additional columns to add to your exported file.
  4. Click Export XLSX or Export CSV.

For large exports, your file may be queued for processing. Click See your export queue to view pending and completed export jobs.

Work with individual transactions

Locate a transaction in the report and click the three-dot icon. Which actions appear depends on the transaction’s payout method (such as ACH, virtual card, or check), its status, and your role.

Common actions

These actions are available for transactions on any payout method:

  • View Details — Opens the Transaction Details panel with information about the transaction and the vendor who received it, including event history for the transaction. From here, you can view included bills or open the vendor’s record by selecting the vendor’s name.
  • View Vendor — Opens a panel with information for the vendor receiving this payment. You can see their payment history, any associated bills or autopays, or stored payment methods.
  • Capture Transaction — Adds the transaction to a batch for payout. Confirm the transaction ID in the modal that appears.
  • Cancel Transaction — Cancels the payout. Click Cancel Transaction to confirm. You can’t reissue a canceled transaction, and Payabli removes it from any batch it belongs to.
  • Reissue Transaction — Reissues the payout, optionally through a different payout method. Follow the prompts in the modals that appear to complete this action.

Virtual card actions

These actions appear only for virtual card payouts:

  • Send vCard Link — Sends a vCard link for the transaction. Click Send vCard to confirm and send an email to the vendor’s contact address with vCard information. This automatically advances the transaction’s status to Captured.
  • Renew vCard — Renews the vCard associated with this transaction and sets a new expiration date. Click Renew vCard to confirm the new date. The transaction must be in the Captured state to change the expiration date for a virtual card.

Check actions

These actions appear only for check payouts that are at or after the Processed status:

  • View Check — Opens an image of the check.
  • Download Check — Downloads an image of the check to your device.
If an action doesn’t appear in the menu, it may not be available for that transaction’s current status, payout method, or your role’s permissions.

See these related resources to help you get the most out of Payabli.